Common contracts needed by units of the University are listed below, along with information about who may be contacted for assistance with those contracts and who may sign them. In some instances, contract templates and directions on how to complete them are included. Only persons with signature authority may sign contracts on behalf of the University.
Resources and Templates
Quick links: Templates and documents
- Service Agreement Instructions (PDF)
- Service Center Personnel Agreeement (PDF)
- Master Service Agreement Template (.doc)
- Service Agreement Template (.doc)
- Education Program Agreements Instructions (PDF)
- Three-tier risk assessment (PDF)
- Student Exchange Agreement (.doc)
- Facility Use Agreement Instructions (.doc)
- Direct Enroll Agreement (.doc)
- Dual (Shared) Degree Program Template, COE (.doc)
- Dual Degree Program Agreement (.doc)
- Facilitated Transfer Agreement (.doc)
- Facility Use Agreement, Events Youth Programs (.doc)
- Facility Use Agreement, Laboratory (.doc)
- Facility Use Agreement, Office Space (.doc)
- Student Exchange Agreement, Vet Med Clinical Student Exchange (.doc)
- Memorandum of Understanding Instructions (PDF)
- Memorandum of Cooperation and Understanding template (.doc)
- Lease Procedures, Landlord (.doc)
- Lease Procedures, Tenant (.doc)
Contacts, resources and signature authorities
Agreement under Chapter 28E of the Iowa Code for intergovernmental and cooperative activities
Contact
Signature authority
- Senior Vice President for Operations and Finance
Agreements requiring University employees not to disclose information received from a third party
Contacts
- Office of Sponsored Programs Administration (OSPA), research
- Office of Intellectual Property and Technology Transfer (OIPTT), research
- Industry research contracts
- Procurement Services
Resource
Signature authority
- OIPTT/Industry Research Contracts (research)
- OSPA (research)
- Procurement Services (procurement)
- Vice President for Research (research)
Licenses to use University-owned works; licenses for University to use third party works
Contacts
- Office of Intellectual Property and Technology Transfer (OIPTT)
- Office of the General Counsel
- University Bookstore
- For permission to include copyrighted materials in course packets
Resources
- Policy: Copyright Ownership and Management of Software
- Policy: University-Sponsored Educational Materials (PDF)
- Q&A: Copyright Compliance (University Bookstore)
Signature authority
- Assistant Director, OIPTT
Agreements with higher education institutions to establish dual degree programs, facilitated transfers and student exchanges
See related sections
- Internships and Service Learning
- Memorandum of Cooperation and Understanding
Contacts
- Associate Provost for Academic Programs
- Director of Study Abroad
- Office of the General Counsel
- Procurement Services (Direct Enroll Program)
Resource
Agreement templates
- Direct Enroll Agreement (.doc)
- Dual Degree Agreement (.doc)
- Dual Degree Agreement, College of Engineering (.doc)
- Facilitated Transfer Agreement (.doc)
- Student Exchange Agreement (.doc)
- Clinical Student Exchange Agreement, College of Veterinary Medicine (.doc)
Signature authority
- Senior Vice President and Provost
- Associate Provost for Academic Programs
- Procurement Services (Direct Enroll Programs)
Agreements for the donation of equipment or software to the University
Contacts
- Procurement Services
- Estimated value < $500,000
- Senior Vice President for Operations and Finance
- Estimated value $500,000 or greater
Signature authority
- Procurement Services
- Senior Vice President for Operations and Finance
Agreements for short term use of land, rooms, space or facilities owned by others
See related section
- Real Estate Leases
Contact
Signature authority
- Procurement Services
Agreements for short term use by others of University land, rooms, space or facilities by others
Contacts
- Office of the General Counsel
- Development of standard agreements
Resources
- Use of Facilities (link to legal guidance page)
- Three Tier Risk Assessment (PDF)
Agreement Templates
- Facility Use Agreement Instructions (.doc)
- Facility Use Agreement, Office Space (.doc)
- Facility Use Agreement, Event & Youth (.doc)
- Facility and Equipment Use Agreement, Laboratory (.doc)
Signature authority
- University units that have delegated authority
- Senior Vice President for Operations and Finance
Agreements for University to provide services to third parties (such as testing or technical services)
Contacts
- Controller
- Setting up accounts
- Office of the General Counsel
- Development of standard agreements
Resources
- Procedures for Setting up Fee for Service Units (PDF)
- Policy: Competition with the Private Sector
- Service Center Personnel Agreement (PDF)
Agreement Templates
- Service Agreement Instructions (PDF)
- Master Service Agreement Template (.doc)
- Service Agreement Template (.doc)
Signature authority
- Authority delegated to center director upon approval of Fee for Service status
Agreements for placement of students with businesses and institutions to provide in-service learning opportunities
Contacts
Signature authority
- Deans and others with delegated authority
blurb
Contacts
Resources
Signature authority
- Procurement Services
Agreements to transfer or receive research materials or products
Contacts
- Office of Sponsored Programs Administration (OSPA)
- Office of Intellectual Property and Technology Transfer (OIPTT)
- Industry Research Contracts
Resources
Signature authority
- OSPA
- OIPTT/Industry Research Contracts
- Vice President for Research
Agreements to indicate general intention to establish an education program or engage in research in the future
See related sections
- Education Program Agreements
- Research Agreements
Contacts
Resource
Agreement template
Signature authority
- Senior Vice President and Provost
- Associate Provost for Academic Programs
License of a third party's patent for University purposes
Contacts
- Office of Sponsored Programs Administration (OSPA)
- Office of Intellectual Property and Technology Transfer (OIPTT)
Signature authority
- Director of the Office of Sponsored Programs Administration
License to allow third party to use ISU Patent
Contact
Signature authority
- Executive Director or Associate Director of ISURF
Individual releases or group roster format releases are available on the Office of Risk Management homepage.
Agreements for professional services
See related section
- Legal Services
Contacts
Resources
Signature authority
- Procurement Services - For services $2,000 and above or involving a conflict of interest vendor
- Departments- For services less than $2,000 (excludes conflict of interest vendors)
Contacts
- Facilities Planning and Management
- Capital projects
- Procurement Services
- Other projects
Resources
Signature authority
- Board of Regents
- Capital projects of an estimated cost at or above $1 million
- Senior Vice President for Operations and Finance
- Capital projects of less than $1 million
- Procurement Services
- Non-capital projects
Contact
Resources
Signature authority
- Card Holder
- Within purchasing card limits
- Assistant Vice President for Specialty Business Services and Cultural Arts, Director of Procurement Services or Procurement Agent
- All others
Agreements for others to lease University property or for University units to lease property owned by others
See related section
- Facility Use Agreements
Contacts
Resources
- Procedures for Leasing Property from Others (.doc)
- Tenant
- Procedures for Leasing Property to Others (.doc)
- Landord
Signature authority
- See procedure documents (above)
Agreements for research activities and sponsored projects
See related sections
- Confidentiality and Non-Disclosure Agreements
- Fee for Service
- Material Transfer Agreements
Contacts
- Office of Sponsored Programs Administration (OSPA)
- Office of Intellectual Property and Technology Transfer (OIPTT)
- Industry research contracts
Signature authority
- OIPTT/Industry Research Contracts
- OSPA
- Vice President for Research
Contact
Signature authority
- University units
- Agreements for software under Purchasing Card limits
- Procurement Services
- For software over Purchasing Card limits
Agreements for the use of University trademarks; Agreements for permission to use a third-party's trademarks
Contacts
Signature authority
- Trademark Officer
- Senior Vice President for Operations and Finance